Hyland Hills Hockey Association

HHHA Board of Directors encourages and supports its member teams to consider fund-raising opportunities as a way to reduce the expense of playing the sport. Due to issues that surround fund-raising the Board of Directors has formed a fund-raising committee whose task is to provide information and promote the use of fund-raising activities by HHHA teams, provides an avenue for approval of proposed fund-raising opportunities, and eliminates a potential overlap with existing HHHA contracts with vendors.

Fund-raising:

HHHA Board of Directors understands and encourages 100% player participation in all team activities including fund-raising. Fund-raising is an important aspect of team budgeting. HHHA Board of Directors appreciates all efforts made to fund expenses of youth hockey therefore it is the intent of the Board to heavily involve all players and parents in fund-raising activities since it is in their best interest to defray the costs of the program.

As a part of every member’s association hockey fees, each member will be charged fund-raising fee for the right for their teams to participate in fund-raising activities that will be at the Board’s discretion. The participation fee helps to support the HHHA Scholarship Fund thereby, every member benefitting from the ability to fund-raise.

The Board has three forms of approved manners for disbursing fund-raising money:
1. Equally amongst all team players regardless of individual participation levels.
2. Equally distribution amongst those that participate in the fund-raising event(s).
3. Monies will be disbursed based on each player’s generated money from the event(s).
 
The Team fund-raising Coordinator will be in charge of determining with the teams approval in which the manner the funds will be distributed. Each fund-raising event can be treated separately and therefore can be Disburse separately.

Fund-raising Committee:
The Board will appoint a committee and a chairperson to help facilitate all fund-raising activities in conjunction in the association. The committee’s primary duty is to ensure consistency amongst the association and the Board. The committee will report during the season to the BOD monthly on all current fund-raising activities. The committee will help establish if all fund-raisers follow the stipulations or guidelines created by the HHHA BOD. The committee will assist teams in the fund-raising process.

HHHA BOD Guidelines for Team Fund-raises:
In order to avoid conflicts and provide a uniform understanding amongst teams, Hyland Hills Board of Directors requires that all its members abide by the following guidelines when conducting fund-raising activities:
• In an effort to maintain a consistency, team managers or delegated fund-raiser team member must submit their team fund-raiser in writing to the fund-raising chair person for fund-raising approval before being initiated by any member or the team. Prior to the fund-raising activities, all individuals must complete an individual acknowledgment of participation in the fund-raising activity and have WRITTEN approval from the fund-raising committee prior to commencing.
• Teams must designate a fund-raiser coordinator who will be responsible for all communications with the Fund-raising Committee. The coordinator will be also responsible for organizing the approved team fund-raisers.
• All team fund-raising activities should involve input from all parents. The Team coordinator should be communicating all aspects involved with the fund-raiser with all families involved. The team coordinator with input from all parents will decide on one of the three approved manners in which money will be Disburse within the individuals participating.
• Every family is encouraged to actively participate in all team activities including fund-raisers and other volunteer duties required for the success of their team. All families will abide by all policies and procedures set forth by the BOD in regards to the fund-raising guidelines.
• Fund-raising activities’ sales may not include and will not be limited to: Poker and Casino Nights, Apparel, Concession sales, Pro-shop sales, and/or fund-raising activities that would be a direct conflict of the rink or HHHA vendor contracts.
• Participating team members are responsible for all expenses incurred as a result of team-raiser. No individual member of the Association may personally profit or benefit solely by any fund-raising activities.
• All of the funds generated from any team fund-raising activity during any single season must be spent during that season and must be utilized during the season in which the money was generated. Team financial records must be available for team parents to review upon request.
• After completion of all fund-raisers, the team coordinator will complete the fund-raising review form and submit to the fund-raising committee. This acknowledgment form will help educate other teams on successful or unsuccessful fund-raisers.
• Request for use of the HHHA logo, name, and likeness for fund-raising activities will be given to the fund-raising committee chairperson who will then obtain approval by the Board.

Sponsors:
One of the most cost-effective ways of team fund-raising is by obtaining corporate or individual sponsors. Sponsorships are a form of fund-raising activities to support a specific child or team. Individual teams may not approach sponsors that currently support HHHA including to but not limit to: web, tournament programs, and newsletter. In an effort to maintain consistency, please use HHHA standard sponsorship and thank you letter.

• Christmas Wreaths

• Cheesecakes

• Candy Bars'

• Coffee

• Pudge Brothers Pizza

• Krispy Crème

• DU Hockey Ticket & Program Sales

• Colorado Avalanche Ticket Sales

• Butter Braids

• Pastry Puffins

• Flavored Pork Rinds

• Dinner Spirit Nights: Bender's Bar & Grill, Chick-Fil-A, Outback Steakhouse, Applebee's, Qdoba, Chipotle, Gunther Toody’s

• Food/Wine Tasting 

 • Hockey Calendar

 • Golf Tournaments

 • Scratch Tickets

 • Car Washes

  • City Pizza and Pasta

Please take advantage of all fund-raising activities to help reduce fees. Every successful fund-raiser can benefit the entire organization and build team commodore.

Our Back to Hockey Night was a great success!  We’d like to thank the DoubleTree hotel for hosting HHHA again this year!  Thanks to all the vendors, volunteers and members that joining us.  It was an honor to have Coach George Gwozdecky speak to our membership.  Coach Gwozdecky had some great stories about Shawn’s days playing for DU.  He discussed how DU and other University are recruiting more American born players and the development of youth hockey.  We greatly appreciate all the volunteers, sponsors and donations we received to help make our Back to Hockey Night, Golf Tournament and Jag Jog successful.